Records Technician

Competition Number: HR-2018-0024

Job Title: Records Technician

Department: Legislative Services department

Employment Type: Permanent - Full Time

Salary: $48,090 – $61,574 annually

Posted Date: March 22, 2018 12:00 AM

Closing Date: April 06, 2018 8:30 AM

Last Updated Date: May 8, 2018 11:38 AM

Status: Closed



Records Technician

Legislative Services department – 
    Corporate Services division
Salary: $48,090 – $61,574 annually
Closing Date: April 6th, 2018 at 8:30 am, 
                      or until a suitable candidate is found
Schedule: 8:30 am – 4:30 pm, Mon. - Fri.
Position Type: Non-management

Are you looking for an employer that values work-life balance? Are you interested in an environment that fosters fun and proves it regularly? Would you like to work for an employer that provides comprehensive benefits, which include a health and wellness benefit and on-site gym?

The County of Grande Prairie is upgrading its electronic document and records management system from HP TRIM to SharePoint, with a records management add-in. This position will assist and support the Records Information Management Coordinator, as well as all County departments during the upgrading/implementation of the new system. Taking direction from the Records Information Management Coordinator, and reporting directly to the Manager of Legislative Services this position will be responsible for:

  •  Delivering the objectives of the records management program including adherence to filing practices, use of manual and automated records management systems, and compliance with current policies and legislation;
  •  Coordinating the retention and disposition of records to ensure adherence to the records retention schedule (file plan). Revise and update retention schedule as required;
  •  Providing records management training, support, and troubleshooting as required using a variety of software;
  •  Coordinating metadata modelling and document naming conventions at the corporate and business unit levels;
  •  Assisting with the writing and implementation of records management policies and procedures, the repository governance plan, all rules and policies for the new file plan, and standard operating procedures (SOPs) for the new system;
  •  Assisting with developing and implementing migration strategies and carrying out data migration:
  •  Verifying entered departmental data by reviewing, correcting, deleting, or re-entering data;
  •  Defining and applying file plan security caveats for both electronic and physical records;
  •  Preparing source data for computer entry by compiling, analyzing and ensuring accuracy of information;
  •  Testing new EDRMS changes and upgrades by inputting new data and reviewing output;
  •  Maintaining confidentiality as per policy and in accordance with the Freedom of Information and Protection of Privacy Act (FOIP);
  •  Entering document metadata by inputting alpha-numeric information using defined naming conventions;
  •  Completing all other duties as assigned.


  •      A Records Management Diploma, or completion/partial completion of an undergraduate or graduate degree in Library, Archival and Information Studies would be considered an asset;
  •  Experience performing records management duties in a computerized records management environment;
  •  Extensive SharePoint experience, being a SharePoint administrator or equivalent is preferred but not required;
  •  Proficiency with a variety of software applications, including SharePoint 2013 and MS Office 2016 and newer along with excellent keyboarding skills;
  •  Excellent and proven organizational and accuracy skills as well as expert communication and problem solving skills;
  •  Ability to prioritize own workload while managing external deadlines and time pressures;
  •  Ability to work as part of team, to cross train, and to remain flexible within a changing work environment;
  •  High degree of discretion, sound judgment and professionalism;
  •  Attention to detail;
  •  Ability to comply with records management practices as stated in the Information & Records Management Policy.

The County of Grande Prairie No. 1, located in northwestern Alberta, is one of the fastest-growing and vibrant economic regions in Canada. This resource-rich area features friendly communities; an array of cultural, recreational, business and educational opportunities; 6,000 square kilometres of vast and dynamic landscape; and an internationally-renowned dinosaur bone-bed and museum. The County of Grande Prairie serves a trade area of over 260,000 people, its diverse economy driven by agriculture, energy, forestry, manufacturing, tourism and commerce. As the first established county in the province, the County of Grande Prairie offers rural appeal and easy access to urban amenities.

Contact Information:

To apply, please click on the green "APPLY" button below.


We thank all who apply; however only candidates selected for an interview will be contacted.



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