Records Technician

Competition Number: HR-2018-0002

Job Title: Records Technician

Department: Legislative Services department

Employment Type: Permanent, full-time

Salary: $57,167– $73,196 annually

Posted Date: January 23, 2018 12:00 AM

Closing Date: February 07, 2018 8:30 AM

Last Updated Date: February 20, 2018 8:34 AM

Status: Interviewing

Description:

Records Technician
Legislative Services department – Corporate Services division

Salary:                       $57,167– $73,196 annually
Closing Date:            February 7th at 8:30 a.m. or until a suitable candidate is found
Position Type:           Salary, non-management
Schedule:                  8:30 am – 4:30 pm, Monday through Friday

The County Of Grande Prairie is upgrading its Electronic Document and Records Management System(EDRMS). The Records Technician position will assist and support the Corporate Records and Information Management Coordinator as well as all County departments as required during the upgrading/implementation of the new system. This position will work collaboratively with the Corporate Records and Information Management Coordinator, and report directly to the Manager of Legislative Services. This position will be responsible for:

  • Delivering the objectives of the records management program including adherence to filing practices, use of manual and automated records management systems, and compliance with current policies and legislation;
  • Coordinating the retention and disposition of records to ensure adherence to the records retention schedule (file plan) on an annual basis;
  • Providing records management training, support, and troubleshooting as required;
  • Coordinating metadata modelling and document naming conventions at the corporate and business unit levels;
  • Programming and writing Windows PowerShell scripts for configuration and migration of records in both test and live environments;
  • Assisting with the writing and implementation of records management policies and procedures, the repository governance plan, all rules and policies for the new file plan, and Standard Operating Procedures (SOPs) for the new system;
  • Assisting with developing and implementing migration strategies;
  • Verifying entered departmental data by reviewing, correcting, deleting, or re-entering data;
  • Defining file plan security caveats for both electronic and physical records;
  • Preparing source data for computer entry by compiling and sorting information and establishing entry priorities;
  • Testing new EDRMS changes and  upgrades  by  inputting  new  data and reviewing output;
  • Entering document metadata by inputting alpha-numeric information using defined naming conventions;
  • Completing all other duties as assigned.

 Qualifications:

  • An Office Administration certificate, Records Management Diploma, or completion/partial completion of an undergraduate or graduate degree in Library, Archival and Information Studies would be considered an asset;
  • Freedom of Information and Protection of Privacy Certification considered an asset;
  • Education and/or experience with SharePoint administration would be considered an asset;
  • Advanced skills in databases and records management software an asset;
  • Knowledge of local government procedures and three years’ experience in a municipal setting an asset;
  • Excellent and proven organizational and accuracy skills as well as excellent communication and problem solving skills;
  • Ability to prioritize own workload and to address external deadlines and time pressures;
  • Ability to work as part of team, cross train, and remain flexible within a changing work environment;
  • High degree of discretion, sound judgment and professionalism;
  • Attention to detail;
  • Ability to comply with records management practices as stated in the Information & Records Management Policy.
Contact Information:

To apply, please click on the green "APPLY" button below.