Finance Policies

Policy Name

Description

Link

Cash Receipting Policy

To provide a process to be followed by all departments within the County of Grande Prairie for properly recording cash received and issuing a cash receipt.

Policy C1 [PDF - 98 KB]

Accounts Payable Authorizations

To establish signing authorities for purchase orders and accounts payable invoices, and authorize a purchasing card program.

Policy C3 [PDF - 84 KB]

Public Access - Tax Account Financial Information

To establish procedures for the release of tax account financial information to the public.

Policy C4 [PDF - 77 KB]

Auditors

To establish the terms for appointment of auditors for the municipality.

Policy C5 [PDF - 73 KB]

Operating and Capital Reserve Fund

To provide for the establishment and use of operating and capital reserve funds.

Policy C6 [PDF - 74 KB]

Payment, Refund, and Cancellation of Taxes

To provide for the processing payment of taxes.

Policy C7 [PDF - 76 KB]

Operating Budget

To provide for adoption and control of the operating budget.

Policy C9 [PDF - 80 KB]

Property Tax Installment Plan

To provide for the payment of property taxes by installments. Policy C10 [PDF - 495 KB]
Photocopying Charges To provide guidelines for photocopying requests. Policy C11 [PDF - 74 KB]
Tangible Capital Asset Policy To provide a framework to facilitate the consistent treatment of tangible capital assets, to enable the County to make more informed decisions regarding these assets and to structure capital asset reporting on the financial statements so as to remain compliant with generally accepted accounting principles. Policy C12 [PDF - 819 KB]
Collection of Outstanding Receivables To provide guidelines for collection of overdue receivables, including general receivables, utilities and property taxes. Policy C13 [PDF - 83 KB]
Petty Cash Policy To provide for controlled access to cash funds for minor expenditures by staff for approved purchases. Policy C15 [PDF - 80 KB]
Capital Budget To provide for adoption and control of the capital budget as a flexible planning tool. Policy C17 [PDF - 74 KB]
Road Construction Budget Plan To provide for planning and control of road construction projects. Policy C18 [PDF - 73 KB]
Unbudgeted Expenditures To establish procedures to authorize expenditures not included in a budget. Policy C19 [PDF - 76 KB]
Financial Reports To provide for communication of financial information to council, the administration and the general public. Policy C20 [PDF - 76 KB]
Disposal of Assets, Surplus Supplies, and Seized Assets Goods To ensure that the disposal of municipal assets, surplus supply of goods, and assets/goods seized under distress warrant is conducted in a manner that is beyond reproach. Policy C21 [PDF - 91 KB]
Tax Deductible Receipts for Donations To provide guidelines on the issuing of tax deductible receipts for donations that the County received from individual corporations. Policy C22 [PDF - 72 KB]
Investment Policy To establish a policy that ensures that public funds are invested in a manner that meets the objectives of safety principle, liquidity, rate of return and compliance with Section 250 of the Municipal Government Act. Policy C26 [PDF - 115 KB]
Financial Reserves Policy The County of Grande Prairie recognizes that a critical component of fiscal stewardship is the establishment of Reserve accounts. These accounts maintain a prudent level of available financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures.  Policy C27 [PDF - 221 KB]
Capital Equipment Replacement Policy To provide for a process to be followed by all departments within the County of Grande Prairie No. 1 to allow for the replacement of mobile capital equipment and vehicles on a regularly scheduled annual basis, and the procurement of new equipment and vehicles as approved by Council.  Policy C29 [PDF - 2 MB]